HR Guide to Singpass: Boosting Efficiency and Security in Your HR Processes

What is Singpass?

Singpass (Singapore Personal Access) is Singapore's national digital identity system that allows citizens and permanent residents to access government and private sector e-services securely and conveniently.

For HR professionals, Singpass can be a valuable tool for ensuring strong security measures when managing HR processes, from onboarding new employees to managing payroll and leave.

Singpass is commonly used on following government services websites:

• Accounting and corporate
• Registration Authority of Singapore (ACRA)
• Inland Revenue Authority of Singapore (IRAS)
• Business Licensing system
• Central Provident Fund Board (CPF)
• Ministry of Manpower (MOM)
• And many more

Who is eligible for a Singpass?

Individuals who meet the following criteria are eligible to apply for a SingPass:

• Singapore Citizen and Permanent Resident
• Employment Pass and Personalised Employment Pass holders
• EntrePass holders
• S-Pass holders
• Dependant Pass holders (of EP, PEP, EntrePass, and S-Pass holders)
• Long Term Visit Pass-Plus (LTVP+) holders
• Selected Long Term Visit Pass holders
• Work Permit holders Student Pass holders
• Immigration Exemption Order holders

SingPass For Foreigners

Individuals without a Singapore government-issued ID can apply for a Singpass Foreign user Account (SFA) to access specific digital services in Singapore. However, kindly note that Singpass Foreign user Account (SFA) accounts grant access to limited services provided by authorized SFA organizations only.

Getting Started with Singpass

To use Singpass, users must first register for an account. Upon successful registration, you can use your Singpass ID and password to access various e-services.

Singapore citizens and Permanent Residents can conveniently register for Singpass online in a matter of minutes.

For foreign applicants, they are required to visit an authorized Singpass counter for account setup.

For more information, you may visit Singpass official website here.

SingPass App

Singpass App has been continuously developing since its launch, adding valuable features for more streamlined transactions.

Through the Singpass app you can:

• Securely access commonly-used government digital services like CPF, HDB, IRAS, and NS Portal.
• Prove one’s identity over counters in places like SingHealth polyclinics and Republic Plaza.
• Digitally sign documents.
• Receive timely notification from government agencies (e.g for NRIC re-registration and passport renewal)

Benefits of using Singpass for HR

There are many benefits to using Singpass for HR, including:

• Improved efficiency: Singpass eliminates the need for manual paperwork and document verification, saving time and resources for HR teams.
• Enhanced security: Singpass uses two-factor authentication (2FA)to protect employee data, instead of solely relying on a single password that can be copied or hacked. This helps ensure more secure way to manage HR processes.
• Improved employee experience: Employees can use Singpass to access HR services and information online, providing them with a more convenient and efficient experience.

Using Singpass with QuickHR

QuickHR HRMS Software in Singapore is the first full-suite HR systems in Singapore to offer Singpass multi-factor authentication login to verify users’ identities, strengthening cybersecurity protocols within the platform.

Users now have the option to access their QuickHR account by scanning a Singpass QR code on QuickHR’s login portal using their trusted Singpass app.

This alternative, fuss-free and highly secure login method will allow users to quickly access their QuickHR accounts. All while avoiding the inconvenience of remembering multiple credentials like login ID and lengthy passwords.

Employees and HR administrators can then enjoy direct access to their HR portal to apply/approve leave, submit/approve claims, view itemised payslips, clock in/out attendance and many more.

If you want to know more about QuickHR, you may contact us or start your 14-day FREE trial with absolutely no terms and conditions!