HR Solutions: Myths Vs Reality | QuickHR Singapore

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HR Solutions: Myths Vs Reality | QuickHR Singapore

Updated on 9 September 2022 in Business | Anna Beatrice


From hiring top talents to managing hectic payroll periods, HR leaders have been handling a heavy workload not until digital HR solutions started to make its way into the business industries.

As we adapt to digital transformation, many organisations have begun to deliberate whether HR solutions are good for the business or not.

Some might wonder about the true value of HR solutions, especially the non-tech savvy people within an organisation. They’re most likely to fall prey to the many myths surrounding HR technology.

For all the HR professionals out there, who are looking to invest in automated HR software, join us as we debunk the common myths surrounding HR technology to ensure smooth business workflow and efficient employee experience!

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Myth #1: There’s no need to invest in an HR solution.

Have you already proposed the HR software implementation at an executive board meeting, only to hear them say that there’s no need to invest in an HR solution?

As we all know, there are some people who aren’t convinced of the capability of automated HR solutions, believing that it’ll only lead to inaccurate and inconsistent workflow as well as discrepancies in calculations. Some would also say that it’d only be a waste of time and money because of the complexity and high-maintaining costs.

Reality Check:

In contrast to this misconception, HR solutions are capable of providing automatic and accurate calculations of payroll, leave, and claims, and more. Almost all of HRMS platforms are tailored to the company’s specific policies and computations, ensuring precise and error-free results.

In addition, HR software can help streamline multiple HR tasks such as attendance tracking, staff scheduling, hiring, appraisals, and so on, allowing you to efficiently manage HR processes all in one platform.

If you’re unsure if you need HR software, think about how much time you spend on day-to-day recruiting, managing attendance, and payroll duties. If it’s more than 30 minutes a day, you should be using HR and payroll software that can give you the insights and data you need to save much time for other higher-value tasks.

Myth #2: HR software is only for large companies.

Acquiring an HRMS software during the early stages of a business is often discouraged because it is seen as unnecessary for managing a small team. Moreover, with the tighter budget and limited resources, SMEs would prefer to keep a small workforce and save as much as they can to maintain everything in balance.

Reality Check:

Many aren’t aware of the fact that there are many viable HR software services designed specifically for startups and small businesses. It comes down to choosing the right one that’ll bring the most value by meeting your business needs and working with you to grow your company.

Some HR solution providers are offering cost-effective monthly subscription plans featuring valuable HR tools with real-time access to the most up-to-date information. It’s also important to note that some tools are free, even with limitations.

HR solutions also come with maximised data storage where you can easily keep track of the oldest records. As your company scales, these archives and records can help you gain deeper insights to address the issues that may surface when managing your growing team.

Myth #3- HRMS software costs a fortune.

When someone talks about investing in an HR software, you might’ve probably heard that it demands high costs and that it’s not worth the expense. Therefore, some organisations find the HR solutions as an expense rather than an investment.

But if you can try to look at the big picture, you can see the true value of investing in an HR software. For instance, are you aware of how low-level tasks in a day’s work are often quick to go unnoticed? How many dollars are going into currently managing administrative tasks? How much can be saved and gained by using an HR software?

Reality Check:

If you deeply look into it, you can save so much more through utilising an HR software. For instance, if you’re earning $10 per hour and spending 4 hours on administrative tasks on a typical day, that’s roughly 960 hours and $9,600 of your yearly pay designated to processes that can easily be done within minutes.

Therefore, a holistic HR software can cut down your administrative costs to almost 60%, especially if you opt for a cloud-based HR solution where all the updates get automatically synced unlike on-premise.

It saves a lot of time that goes in payroll processing, leave and claims management, attendance tracking, recruitment, and more. Using the saved time for doing other relevant tasks crucial for business growth can eventually increase revenue.

Thus, contrary to the well-known belief, it reduces your overall costs in the long-term and increases the overall revenue.

Most importantly, the estimated costs for an HRMS software also depends on the modules you’re using. Instead of paying for the whole suite of HR solutions, you just need to pay for the modules you decide to use. Also, the installation and subscription costs are relatively low.

Myth #4- Setting up a cloud-based HRMS is too complex and time-consuming.

When asking for employees’ feedback about an implementation of HR software, most of them would probably have concerns over the complexity of the processes, saying that it might take too much of their time to learn the functionalities and get used to the new workflow.

These automated functionalities may sound complex at first. However, many aren’t aware that there are many HRMS platforms designed with user-friendly interface, mainly for people who are inexperienced with HR processes.

Reality Check:

HR software is built around the concept of making employee management processes more efficient for not only managers but employees as well.

Cloud-based HRMS solution is way easier to implement. Migrating the data from the company’s old system to HR software platform takes a couple of days and after that, every employee can access it via mobile or desktop over the internet. Since there's no hardware installation is required, a major IT involvement is not necessary.

Within the software, there are also certain features with tutorials or step-by-step guides on performing tasks in the platform. This way, users will be able to master their software and be able to get up and running quickly at every opportunity.

Furthermore, HR software companies offer excellent support before and after your purchase including 24/7 email support or live chat help – making implementing HR technology easier than ever.

If you don’t think your team will give it much use, engage them from the very beginning. Allow them to have a say in which software they think is best suited towards their needs and they’ll likely be more excited to use it once implemented.

Your team will certainly appreciate having greater control over managing and accessing their own information without having to pass through HR every time.

Besides, with tech-oriented millennials now making up the majority of the workforce, they will be quick to embrace the software for its convenience and efficiency.

Myth #5 - The company data will be at risk.

We all witnessed the security breach that shook one of the world’s largest tech conglomerate, Apple. Neither are we oblivious to the flurry of data breach issues at Facebook. The ever-growing cyber threats to businesses raised fears across all organisations.

Reality Check:

While there have been numerous cases of data breaches, cloud-based HR solutions continue to be one of the safest and cost-effective ways for organizations to store and access data. Most cloud HR software vendors provide excellent security and encryption features to safeguard all the confidential data.

HR software is capable of implementing strong security protocols and updating the system with the latest policies for better safety. it stores data in an encrypted format and has built-in access rules to permit or prevent access to different types of employee information.

With heightened data security, all employee and business records are stored securely on its servers.

Conclusion

Every organisation might be confronted with one misconception to other. Just remember that HR software isn’t a fancy new tool or a luxury for an organisation. Instead, it’s increasingly becoming a necessity for organisations to automate low-level HR tasks and help their teams improve daily workflow.

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