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Choosing A HR Software for Small Businesses

Posted on 10 April 2018 in Business by QuickHR with 0 Comments

THE ROLE OF HR: Building a cohesive team one talent at a time

If you are a startup who just entered the market, there are probably a million other aspects for you to focus on. Getting a HR software might be at the bottom of your list but investing in one can help you stay out of the chaos and enjoy an organized workflow.

Traditional ‘systems’ such as storing your employees data or keeping track of their attendance via spreadsheets may work (for awhile) but as time passes, this would eventually become a nightmare as your people would get swarmed with low-value administrative tasks that takes up valuable time.

With limited manpower, it is critical for all of your talent pool to focus on their primary function and help to achieve the company’s business goals together.

Spending Too Much Time On Administrative Tasks

A study by Unit4 showed that Singapore’s white-collared workers are least productive in terms of time spent on their primary job function; 60 per cent of their time were spent on primary tasks while the global average stands at 72 per cent.

When asked to identify the amount of time spent on administrative tasks that takes time away from their primary duties, the results are as follows:

  • Manually collating and entering data - 30 per cent
  • Tracking their project status - 26 per cent
  • Handling invoices - 20 per cent
  • Submitting their expenses and planning travels - 11 per cent

Did you know? According to Deloitte’s ‘2017 Global Human Capital Trends’ report, 73 percent of business and HR leaders consider ‘digital HR’ an important trend in human capital management. This is precisely why emerging companies have to solidify their operations internally and enjoy systems that can help them reach their business goals.

Another survey by a 2013 OfficeMax survey also found that small business owners were wasting more than four billion hours a year on administrative tasks and 41% of the same respondents shared that it did affected their passion and energy for running their business.

Key Features in a HR Software Small Businesses Should Look Out For

The HR software market in Singapore is growing fast. Today, there are more solutions than we can count with our fingers but here are the key features your company would need

  • Employee Database - Safekeep your employees data in a secure database that the management (relevant personnel) can access anytime, anywhere.
  • Employee Access - Empower your employees with a system that allows them to stay updated with the company through a mass announcement system, shared calendar, download payslips and apply for leave or claims anytime.
  • Onboarding - Onboard new employees data efficiently and provide them with the training and resources they need to get to know your company
  • Leaves - Manage your employees leave information and apply/approve them on the go. Enjoy a list of public and company holidays that are compliant with your company’s policies
  • Claims - Be it monthly allowance, unexpected expenses or a ride home, you should enjoy a system that can help you manage these figures with no hassle.
  • Payroll - A good HR software should be able to help you solve your payroll concerns. Be it overtime, claims, allowances, CPF, get an error-free system that can help you calculate complex figures instantly
  • Reports - Have you heard? Data is the new oil. With detailed reports, companies can start making smart decisions and drive the business forward
  • Time and Attendance - Create rosters for your employees with customized settings for their break or overtime hours.
  • Mobile Access - Communication is essential in any business to ensure everyone is on the same track towards a common goal. For small businesses, the same applies. Get a HR software with a mobile access will ensure that the whole organization stays connected anytime, anywhere.

Past HR systems were seen as complex and difficult-to-learn for users with no HR background.For small businesses (startups, in particular) who might not have such an expert around, fret not! There are solutions out there that’s made for everyone to master.

Finding A HR Solution Anyone Can Master

Here at QuickHR, we take pride in our suite of HR modules that’s backed with an intuitive and user-friendly interface. Businesses can now streamline their HR processes and transform manual leave and claims application, run payroll, build rosters and timesheets and retrieve meaningful reports in no time.

Besides fulfilling all of the key features (mentioned above!), QuickHR is also equipped with multi-tier cloud security, delivering a world-class data protection security for all its users.

Leapfrogging Businesses with Cloud

Before the cloud Software-as-a-Service (SaaS) existed, companies had to invest in expensive infrastructure to store information. With this subscription model, companies can now pay for what they need to use periodically and enjoy scalability in their business

About QuickHR

QuickHR is a holistic HR solution here to help businesses focus on less paper and more people. Backed with capability enhancing modules and an intuitive interface, QuickHR is the starting point for greater efficiency.

If you would like to enjoy an all-in-one platform with 24/7 secured access to process your company’s payroll, leave, claims, track employees attendance and generate meaningful reports, contact us now.

Image credit to Career Employer